Jobs in Langley Township

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Within 25 km of Langley Township

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Associa

Administrative Assistant

Surrey, BC, Canada

$36,000 to $38,000 CAD / year · Full-time

Within 25 km of Langley Township · About 9.9 km from the city centre

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Job details

Pay: $36,000 to $38,000 CAD / year
Job type: Full-time
Apply by: May 3, 2027
Posted: Nov 4, 2026

Original job description

Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Duties

Organizes and prepares printing and mailing of various letters, minutes, notices relating to association business
Spell checks and verify office standard format documents prior to printing and mailing
Emailing of the association letters, minutes and notices as required
Uses company software to generate homeowners' address for mailing documents
Coordinates outgoing mail transmittal to Canada Post and courier company
Responsible in the ordering of office supplies for the various Departments. Makes supply stocking and distribution
Coordinates management and association ordering of office supplies as needed
Reviews and confirms assigned invoices for management and association for payment
Helps Accountants and Managers reports charge of printing and postage to Association when requested
Calls technical supports and supplies of office equipment
Creates and updates BMC Mail office procedure
Receives and responds to incoming calls and emails from homeowners and Managers. Follow through on various requests
Update's homeowner and association information in C3 and shared files when needed
Processes scanning and electronic filing as general office support when needed
Relieves Reception Telephone operators on an as needed basis
Keeps workspaces organized and maintained
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions
Other duties as assigned

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Professional customer service skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
Interpretation and completion of verbal and/or written instructions at a proficient level
Knowledge of general office equipment (copier, phone systems, etc.)
Knowledge of company policies, procedures, and forms
Confidentiality and discretion in the performance of all duties
Time management and time critical prioritization skills

Benefits

37.5 hour work week
Salary range $36,000 - $38,000 per year
Paid vacation
Paid Personal time off
Paid Sick days
Two additional paid Statutory holidays
Extended Health and Dental coverage, funded by employer
Long Term Disability and Life insurance, funded by employee
Benefits Plus program for wellness
Opportunity for career growth as we offer learning opportunities and we prefer to promote from within
A great team to work with - Certified "Great Place to Work" by employees' votes 7 years in a row!

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More about this job

Responsibilities

Provide administrative and customer service support, including preparing, proofreading, emailing, and mailing association correspondence and coordinating office supplies, invoices, and outgoing mail. Respond to homeowner and manager inquiries, maintain records and procedures, support scanning and filing, and assist with reception and general office operations.

Requirements

Proficiency with Microsoft Office and general office equipment, along with professional communication and customer service skills, is required. Candidates should be able to handle business correspondence and instructions accurately, maintain confidentiality, and manage time-sensitive priorities.

Skills

Microsoft Office
Word
Excel
Outlook
Professional Communication
Customer Service
Business Correspondence
Grammar And Proofreading
Following Instructions
Office Equipment Operation
Confidentiality And Discretion
Time Management
Prioritization
Mail Coordination
Electronic Filing
Invoice Review

Benefits

Paid Vacation
Paid Personal Time Off
Paid Sick Days
Two Additional Paid Statutory Holidays
Employer-Funded Extended Health Coverage
Employer-Funded Dental Coverage
Employee-Funded Long-Term Disability Insurance
Employee-Funded Life Insurance
Wellness Program
Learning Opportunities
Career Growth Opportunities
Promotion From Within

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Microsoft Office
Word
Excel
Outlook
Business Correspondence
Proofreading
Mailing
Canada Post
Courier Coordination
Office Supplies
Invoice Review
Printing And Postage
Office Equipment
Telephone Support
Email Support
Homeowner Records
Association Records
C3
Scanning
Electronic Filing
Reception
Confidentiality
Time Management
Prioritization

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